The best way to track events and deadlines with AIDular is to write a prompt that names the exact event type, the location or topic, and the time window you care about. AIDular then searches the web on your chosen schedule and emails you a report before anything slips by.
Missing a deadline or an event usually isn't about forgetting. It's about never seeing the announcement in the first place. Tickets sell out. Early-bird prices expire. Application portals close. AIDular runs the search for you so you don't have to keep checking.
Step 1: Name the Exact Thing You Want to Track
Vague prompts give vague results. Be specific about:
- What kind of event (concert, conference, hackathon, exhibition, sports fixture, sale, deadline)
- Who or what it involves (a band, a company, a subject area, a city)
- The time window (upcoming in the next 30 days, this semester, this quarter)
A prompt like "tech events" is too broad. A prompt like "UX design conferences open for registration in Europe, October to December 2026" gives AIDular something to actually work with.
Step 2: Pick the Right Schedule
This is the part most people get wrong.
- Daily is good for fast-moving deadlines. Flash sales, limited ticket releases, rolling application windows. If you check too late, it's gone.
- Weekly works well for most events. Conference registration dates, upcoming local gigs, hackathon announcements. A weekly digest is enough to act in time.
- Monthly suits longer planning horizons. Annual festivals, semester intake deadlines, quarterly industry summits. You just want a heads-up with plenty of lead time.
As a rule: the shorter the window before something sells out or closes, the more often you should check.
Step 3: Write Your Prompt
Here is a copy-paste example you can use or adapt:
Find upcoming events and registration deadlines for indie music festivals in the UK over the next 60 days. Include ticket on-sale dates, early-bird pricing deadlines, and any lineup announcements. List each event with its date, location, and a link.
You can swap in your own details. Replace "indie music festivals in the UK" with "product design conferences in the US" or "open days at London universities" or "esports tournaments open for team registration." The structure stays the same.
What Makes This Prompt Work
- It says what (festivals), where (UK), and when (next 60 days).
- It asks for specific types of deadlines (on-sale dates, early-bird cutoffs).
- It requests a link so you can act straight from the email.
Step 4: Add Multiple Deadlines in One Prompt
You don't need a separate tracker for every event. You can bundle related deadlines into one prompt.
List any upcoming deadlines in the next 4 weeks for: (1) open calls for indie game developers at major gaming expos, (2) early-bird registration for Game Developers Conference 2027, (3) game jam competitions open for entry. Include dates and links.
AIDular will pull all three into one clean report. That's easier to read than three separate emails.
Step 5: Set a Recipient Who Will Actually Act
At aidular.com you can add more than one email address to a tracker. If you're planning a trip with a friend, add both of you. If you're running an events team, loop in the whole group. The report lands in everyone's inbox at the same time.
A Few More Prompt Ideas to Steal
- "Upcoming open-mic nights and spoken word events in Manchester this month, with dates and venue links."
- "PhD application deadlines at Russell Group universities for September 2027 intake, updated weekly."
- "Flash sales and limited-time deals at [your favourite online store] in the next 7 days."
- "Call for speakers or workshop submissions at marketing conferences in the US, closing in the next 6 weeks."
Try It Free
AIDular's Lite plan is free and takes about two minutes to set up at aidular.com. Write your first events prompt today, pick a weekly schedule, and you'll get your first report before the week is out. No more finding out about things the day after they closed.