Sending your AIDular report to the right people is one of the easiest ways to get more value from it. A well-targeted report that lands in the right inbox gets read and acted on. A report sent to the wrong people gets ignored.
Who Should Actually Receive Your Report?
Before you add anyone, ask yourself one question: will this information help them do something, or will it just clog their inbox?
A good recipient is someone who:
- Has a decision to make based on this topic
- Is currently checking the same information manually
- Asked you to keep them in the loop
A bad recipient is someone you added "just in case." They will unsubscribe or ignore it, and that tells you nothing useful.
Step-by-Step: Setting Up Recipients in AIDular
Here is a simple process to follow every time you set up a new report.
Step 1: Start with yourself. Always add your own email first. Read the first few reports before you send them to anyone else. This lets you check that the content is actually good before you share it.
Step 2: Think about one other person who would genuinely benefit. Not a group. One person. Who is the single person who would open this report and say "this is exactly what I needed"? Start there.
Step 3: Add them and tell them what to expect. Send them a quick message before the first report arrives. Tell them what it covers and how often it comes. Nobody likes mystery emails.
Step 4: Review after two or three sends. Ask that person if the report is useful. If it is, you can add more people. If it is not, fix the prompt first before expanding the list.
Common Recipient Setups That Work Well
Here are some real-world examples of how people use this.
Solo use: Just yourself. You track job listings, visa news, or a niche hobby topic. No one else needs it.
Small team: You and two or three colleagues. You are all working on the same project and need the same industry news. One person sets up the report, everyone gets it.
Keeping a friend or family member informed: You track something that affects them too, like scholarship deadlines or local event listings. You add their email so they get it automatically without you having to forward anything.
A study group: You set up a weekly report on a topic you are all learning. Everyone gets the same sourced summary. Great for university students.
A Copy-Paste Example Prompt for a Shared Report
Here is a prompt you can use or adapt if you are setting up a report for a small group:
Track the latest news about electric vehicle (EV) battery technology. Include new research, major product announcements, and any notable price changes. Keep it factual and brief. Summarise the top 3 to 5 developments from the past week with sources.
This works well as a weekly report for a team or study group. It is specific enough to stay focused, but broad enough to cover what matters.
A Few Things to Keep in Mind
- AIDular's Lite plan is free. You can start tracking a topic at no cost at aidular.com. Paid plans let you add more recipients and reports.
- Do not add someone's email without asking them. It is polite and it means they will actually read it.
- If a recipient stops opening the report, remove them. A smaller, engaged list is better than a big ignored one.
- You can always adjust recipients later. It is not a one-time decision.
What Makes a Report Worth Sharing?
A report is worth sharing when it saves the recipient real time. If they would have spent 20 minutes searching for that information themselves, and now they get it in a clean email, that is a genuine win.
The prompt is the foundation. If the report content is weak, fix the prompt before you add more people. Check out the other tips on this blog for help with that.
Ready to set up your first shared report? Head to aidular.com and create a free account. You can have your first report running in a few minutes.